Stocky Migration Checklist: What to Export, Rebuild, and Verify Before August 31, 2026

Stocky is being retired on August 31, 2026, and Shopify merchants who still use it for purchase orders, transfers, stocktakes, or supplier records need a plan to move that work into the Shopify admin and Shopify POS before then. This is an execution checklist for teams who have already decided to migrate, not a full replacement guide. Work through the steps in order: confirm the deadline and access, inventory your workflows, export what you need to keep, rebuild core processes in Shopify, set up purchase orders and supplier records, validate inventory with CSVs, check reporting gaps, and train your team on a small test run. One caveat to keep in mind throughout: some Stocky-specific features might work differently or might not yet be available in Shopify, so a handful of workflows will not have exact equivalents.

Before you start: confirm the deadline and your access

Stocky won’t be available after August 31, 2026. Stocky was also removed from the Shopify App Store on February 2, 2026, and merchants who don’t already have it installed cannot reinstall it. Any Stocky APIs stop working on the same August 31, 2026 date, so anything reading data out of Stocky has a hard cutoff.

A few practical checks before you do anything else:

• Confirm Stocky is still installed on your store and that you can sign in to it.
• Confirm at least one staff member with admin permissions can run exports.
• Do not uninstall Stocky until every export you need is complete and saved outside the app. Once it’s gone, you can’t bring it back.
• Put August 31, 2026 on the team calendar as the hard deadline, with internal milestones a few weeks earlier so you aren’t exporting on the final day.

If you want the broader timeline context (the App Store removal date, the shutdown date, and what changes when), see the Stocky shutdown timeline.

Step 1: Inventory your current Stocky workflows

Before exporting anything, write down everything your team actually uses Stocky for. The goal is a single list that tells you what needs to be exported, what needs to be rebuilt in Shopify, and what depends on Stocky APIs that are about to stop.

A workable list usually includes:

• Purchase orders. How many are open right now, how many you create per week, and which suppliers they go to.
• Transfers between your locations.
• Stocktakes and any in-progress counts.
• Suppliers. Names, contacts, currencies, payment terms, product mappings, and typical delivery timelines. Treat this as its own line because supplier records need special handling (see Step 2).
• Reports anyone on the team relies on, including any historical sales or stock reports.
• API integrations. Anything that reads from or writes to Stocky: a data warehouse, a custom dashboard, a forecasting tool, or a script. All of these break on August 31, 2026, when Stocky APIs stop.

Once the list is complete, mark each item as “export,” “rebuild in Shopify,” “replace with another tool,” or “retire.” This is the map you’ll work from for the rest of the checklist.

Step 2: Export the Stocky records you need to keep

Shopify is clear that historical Stocky data, including old purchase orders and stocktakes, will not automatically move into Shopify after the shutdown. If you want it, you have to export it before August 31, 2026.

Two important constraints shape this step:

1. Suppliers can’t be exported from Stocky. Supplier details have to be captured by hand. Plan time for someone to copy supplier names, contact info, currencies, payment terms, and product mappings into a spreadsheet you control.
2. Everything else you want, you export. That includes purchase orders (open and historical), stocktakes, transfers, and any reports you’ll need to refer to after Stocky is gone.

Store the exports somewhere durable: a shared drive or document repository, not just a laptop. Use clear filenames with dates. Keep a copy of any in-progress documents (open purchase orders, partial counts) so you can finish or recreate them in Shopify later.

For a step-by-step walk-through of which files to pull and how to organize them, see the companion guide on exporting Stocky data before the sunset. Once your exports are verified, you can start setting up workflows in Shopify, but still don’t uninstall Stocky until you’re sure nothing is missing.

Step 3: Rebuild your core workflows in the Shopify admin and Shopify POS

After Stocky, inventory adjustments, transfers, and purchase orders are handled in the Shopify admin and Shopify POS. The rebuild is a matter of mapping each item from your Step 1 list to its new home.

A reasonable mapping for most stores:

• Inventory adjustments (counts, corrections, damages): Shopify admin or Shopify POS.
• Transfers between locations: Shopify admin.
• Purchase orders: Shopify admin.
• Receiving stock: against the purchase order in the Shopify admin.
• Day-to-day stock counts on the floor: Shopify POS.

Plan to spend time in the Shopify admin before the deadline so the team is comfortable with where things live. Shopify advises getting familiar with managing inventory in the admin while Stocky is still running, which lets you compare side by side.

Be realistic about gaps. Some Stocky-specific features might work differently in Shopify or might not yet be available at all. List those gaps now. The most common categories are detailed reporting, vendor scoring, and any forecasting that Stocky did automatically. You’ll handle those in Steps 6 and 7.

Step 4: Set up purchase orders and supplier records in Shopify

Purchase orders are the workflow where the move from Stocky requires the most adjustment, so do this step carefully.

In Shopify, a purchase order records the supplier, the destination location, the products and quantities ordered, and the cost details. A few specifics worth knowing before you start re-creating your workflow:

• Suppliers are created in the Shopify admin when you create a purchase order. There isn’t a separate supplier import step; the first purchase order to a supplier is where that supplier record gets added.
• Payment terms and supplier currencies are set on each purchase order, not saved as defaults on the supplier profile. If you always pay a given supplier on Net 30 in EUR, you still pick those values each time you draft a PO for them. Document the standard terms per supplier in your own notes so staff can enter them consistently.
• Purchase orders can’t be emailed directly from the Shopify admin. You download the purchase order as a PDF and send it yourself via email or your preferred channel. Decide who on your team owns that send step and where the PDFs are stored.

Practical checklist for this step:

• Re-create any open Stocky purchase orders as Shopify purchase orders so receiving can happen in Shopify.
• Build a supplier reference spreadsheet (from your Step 2 export-by-hand) that staff can check when drafting POs.
• Agree on a naming convention for PO numbers and PDF filenames.
• Confirm each supplier has a current email address on file.

For the full sequence from supplier setup through PO creation and receiving, see the Shopify purchase order workflow after Stocky.

Step 5: Validate inventory with CSV exports and imports

Once core workflows are set up in Shopify, validate the inventory data itself. The two CSV types to know are the product CSV and the inventory CSV.

The product CSV imports and exports product details. The sample product CSV includes the Inventory quantity column only for stores with a single location. If you operate from more than one location, the product CSV is not the right tool for adjusting stock levels: stores with multiple locations should use the inventory CSV file to manage quantities per location.

For inventory specifically, Shopify offers two export shapes:

• All states inventory CSV export. Separate rows for each location and columns for every inventory state, with overwrite protection on import.
• Available export. Simpler, but doesn’t provide the same overwrite protection.

For a migration, the All states export is usually the safer choice because it shows the full picture per location and protects you from accidentally blanking out fields. On hand is the total units physically present at a location, and it appears in the inventory CSV.

A short validation routine:

1. Export the inventory CSV before any major change.
2. Spot-check On hand for a sample of SKUs at each location against your physical counts.
3. After any bulk import, export again and diff against your pre-import file.
4. Keep both files until you’re confident the numbers are correct.

Doing this now, while Stocky is still running, lets you cross-reference Stocky’s view of stock against Shopify’s. Once Stocky is gone, that cross-reference isn’t possible.

Step 6: Check your reporting and supplier-performance gaps

This is the step where teams most often discover work they didn’t budget for. Two facts to plan around:

1. Historical Stocky data won’t migrate automatically. Any past report you might need (sales by supplier, historical purchase order volumes, old stocktake variances) has to be exported while Stocky is still running. If you might need it later, pull it now.
2. Purchase order APIs aren’t currently available in Shopify and are under consideration. Any automated tooling that created, updated, or read purchase orders programmatically will need a different approach, at least for now.

Scoring vendors over time, building up a record of supplier performance across many purchase orders, is not a built-in Shopify report. Teams that relied on that kind of rollup in Stocky typically need an external tool or a spreadsheet workflow to continue it.

Action items for this step:

• List every report your team or finance group reviews on a recurring basis.
• For each, decide: export the historical version now, rebuild from Shopify data going forward, or replace with an external tool.
• For any custom integration that touches purchase orders, flag that purchase order APIs are not currently available and plan accordingly.
• Document supplier-performance tracking in a spreadsheet from day one in Shopify, so you start accumulating history immediately rather than discovering a gap months later.

For a concrete routine that turns that history into a recurring review, see how to set up a supplier performance workflow after migration.

Step 7: Train the team and test a small workflow before the deadline

Don’t make the cutover with an untested process. Run a small end-to-end test in Shopify while Stocky is still available, so you can compare and ask questions.

A minimum test before the deadline:

• One test purchase order. Draft it in the Shopify admin, add a real supplier, add a few line items with cost details, download the PDF, and send it. Receive it (even partially) to confirm the receiving step works the way your team expects.
• One transfer between locations. Create it, send it, and receive it, so warehouse and retail staff have both seen it.
• One inventory adjustment. Both in the admin and on Shopify POS, so the floor team is familiar with how counts and corrections are entered.

Alongside the test, schedule short training sessions:

• A walkthrough of the Shopify admin inventory and purchase order screens for buyers and managers.
• A walkthrough of Shopify POS inventory features for store staff.
• A reference document with your store’s conventions (PO numbering, PDF storage, supplier terms, who sends POs to suppliers).

Finally, take a careful pass at integrations. Any app, script, or report that previously read data from Stocky needs to be updated or replaced before its APIs stop on August 31, 2026. Identify each one, assign an owner, and confirm the new source of data (Shopify admin, inventory CSV, or another tool) is in place and tested well before that date.

Limitations

kijun is not a full Stocky replacement. It does not replace Shopify POS stocktakes or inventory counts, does not provide demand forecasting or automatic reordering, and does not recover Stocky supplier records that Shopify says can’t be exported. It focuses on supplier scorecards, supplier risk monitoring, and Stocky CSV migration support.

Use kijun’s built-in Stocky migration guide to help turn exported purchase order records into supplier scorecards. Turn your Stocky migration checklist into supplier scorecards.

This article was drafted with AI assistance and checked against cited sources through kijun’s editorial workflow. Last updated: 2026-05-25.

Stocky and Shopify are trademarks of Shopify Inc. kijun is not affiliated with or endorsed by Shopify.